Handing over responsibilities

People move on — they leave the club, change roles, or hand the fundraising baton to someone new. When that happens, you want the organisation's raffles to carry on without a hitch. There are two clean ways to do it.

Option 1: a shared organisation account

Some groups use a single shared login for the organisation — tied to a shared inbox like raffles@yourgroup.org rather than one person's email. Whoever is responsible at the time uses that account.

• Good for: continuity. Nothing is tied to an individual, so handovers are just "here's the login."
• Watch out for: keep the shared inbox and password secure, and update them when someone leaves.

Option 2: add the new person, then step back

Alternatively, keep individual accounts and manage the handover through roles:

1. Invite the new person and make them an admin of the organisation.
2. Once they're set up and comfortable, remove yourself from the organisation.

• Good for: clear accountability — every action is tied to a real person.
• Watch out for: don't remove yourself until the new admin is fully in place, so the organisation always has someone with full access.